Human Measure Foundation

Public information request about AI systems

Prepare a letter asking a public institution whether it uses AI systems or algorithms in matters concerning people, and on what terms.

The data you enter in the form does not leave your browser. Nothing is sent to a server or stored. When you close the tab the data is gone. You send the letter yourself, in your own way.

This is a template, not legal advice. Check the letter before you send it. Everything concerning legal provisions is marked and waits for a lawyer.

Legal basis

The letter has a field for the legal basis. We do not put the name of an act or article numbers in it until a lawyer has checked them.

[to be completed by a lawyer] The name of the act, article numbers, how to cite the basis in the request, how and in what form to submit it, the related time limits, and whether a request to a Polish institution should be written in Polish.

Without JavaScript: a template to complete

The form needs JavaScript. Without it you can use the template letter below, where square brackets mark the places to complete.

  1. Copy the template into a text editor or your mail program.
  2. Replace each text in square brackets with your own details.
  3. Delete the questions that do not apply to you, or add your own.
  4. Check the legal basis with a lawyer and send the letter in your own way.

Template letter to complete

[date] Applicant: [name of the applicant] [address for the reply] To: [name of the institution] Request for access to public information On the basis of [legal basis: to be verified by a lawyer], I request access to public information on the use of artificial intelligence and algorithmic systems by the institution: [name of the institution]. The request concerns all such systems used by the institution in matters concerning natural persons. Please answer the following questions: 1. Does the institution use, or has it used, artificial intelligence or other algorithmic systems in matters concerning natural persons, for example when assessing applications, selecting cases for inspection, or granting or refusing benefits? If so, in which processes? 2. Which systems are they (name, version, short description of how they work)? 3. Since when has each of these systems been in use, and is it in use now? 4. Who is the supplier or developer of each of these systems, and is it a body external to the institution? 5. Does a human oversee the output of the system or make the final decision, and how? Who, and in what position? 6. Are people affected by the output of the system told that it was used? What is the appeal or complaint procedure, and where is it described? Please provide the information in electronic form, to the e-mail address: [applicant e-mail address]. Yours faithfully, [name of the applicant]